Ehab Naguib of partner organization the Egyptian Heritage Rescue Fund trains Algerian museum staff in digital photography at the Bardo Museum in Algiers. Photo © Peter Herdrich.

A cruche (jug) from the Bardo Museum in Algiers being prepared for 3D photogrammetry. This early 20th century pottery piece from the Cheliff region of western Algeria has eight spouts. Curators posit it could have been used for ceremonial or decorative purposes with its complex design suggesting symbolic significance. Photo © Peter Herdrich.

There are many successful examples of heritage digitization from around the world. But the process of digitization is not without its challenges: for example, just as with physical preservation efforts, not all heritage assets can be digitized, and practitioners and community members must still make decisions about what assets to prioritize. Furthermore, when considering the sustainability of digital records, it’s important to remember that digitization does leave a carbon footprint, and the potential environmental impact of these efforts should be fully and thoroughly considered.

The greatest challenge, however, comes with efforts to scale up these initiatives. The actual process of scalability, of course, is not the issue: the funding is. And gaining funding requires gaining awareness and buy-in from diverse stakeholders, which means convincing these stakeholders of the importance of digitizing heritage.

A cost-benefit analysis of digitization can clearly demonstrate the immense value and opportunity associated with heritage digitization and the benefit of digitizing at scale. For example, the visionary Hidden Collections Africa program seeks to digitize at-risk collections across the African continent. The program was initiated by Dr. Buhle Mbambo-Thata, Librarian of the National University of Lesotho, who has partnered with the Council on Library and Information Resources to scale up and address the problem. “Africa needs digital environments, infrastructures, and digital skills to engage with the creation of digital content from Africa,” she explains. “Hidden Collections Africa is an important opportunity to work toward digital equity, so that the voices in digital spaces represent all of humanity.” If this project can successfully reach all 58 of the countries and territories that make up the continent of Africa — which faces some of the gravest threats from climate change — it would easily justify a budget in the scores of millions of dollars.

For those seeking funding and support for heritage preservation endeavors, there are, thankfully, a growing number of opportunities available. Among the most notable is the British Library’s Endangered Archives Programme, which seeks to preserve cultural heritage and make it available to as wide an audience as possible. The program provides grants to applicants around the world who are working to digitize and document diverse archives, from manuscripts, books, and periodicals to photographs and audio recordings. The program has helped digitize more than 13 million images and 35,000 soundtracks since 2004. And, critically, they make these records accessible to the public on their website, providing a one-of-a-kind resource to global audiences interested in their content.

But even with proper funding, those of us engaged in heritage digitization are quickly discovering that the success of these efforts hinges heavily on the process and practices being employed.

Heritage Digitization: Best Practices and Approaches

Of all the lessons being gleaned from heritage digitization, perhaps the most important is this: these efforts are for naught without the engagement and buy-in of local communities. We have learned that we must approach digitization with humility, and with the express commitment that community members make the ultimate determination about what is worth digitizing and how it is presented.

The director of Centre Numérique des Manuscrits d’Orientaux (CNMO), Archbishop Najeeb Michaeel, examines manuscripts to be digitized. Photo © Peter Herdrich.

An Egyptian Heritage Rescue Foundation trainer leads a photography training session with Yemeni partners from the National Museum of Aden at the EHRF facility in Cairo. Photo © Peter Herdrich.

Antiquities Coalition project staff create data records for the collection database at the Syriac Heritage Museum, Erbil, for our USAID-funded work preserving religious minority community heritage. Photo © Peter Herdrich.

This means that much of the effort being undertaken by heritage teams is focused on training and empowering community members, so that they can take a lead role in the digitization process. ASOR’s Cultural Heritage Initiatives program models this approach in its Digitizing Manuscripts of the Trans-Saharan Trade project, working in Libya with the Ghadames Society for Heritage and Manuscripts. In neighboring Algeria, our team has worked with multiple local museums, training staff and community members on digitization practices—and ultimately letting them guide and further these efforts. In Northern Iraq, we are now in our third year of a USAID-funded project with the Assyrian and Yazidi religious minority communities of video documentation and digitization of both tangible and intangible heritage. Similarly, the Abraham Path Initiative also uses video to document intangible cultural heritage practice, including the embroidery tradition of the Bakhdeda and Yezidi religious practice, in Kurdistan.

Documenting the preparation of smat, a traditional Yazidi lamb stew. Intangible cultural heritage video documentation. Photo courtesy of the Yazda Intangible Cultural Heritage Documentation team, Duhok, Kurdistan.

Engaging local community members can also add rich insights to our understanding of heritage assets. The Courtauld Institute of Art in London, for example, recently digitized the collection of photographer Anthony Kersting, whose works have captured countless sites in Norway and elsewhere across the globe. Previously only accessible to the college’s students, these archives were opened up to the public, and volunteers from local communities were engaged to help digitally tag sites and features in the photographs—providing new layers of knowledge and insight about the images.

Around the world, examples like these are providing successful frameworks for responsible, sustainable digital heritage preservation and demonstrating the key tenet of these efforts: that they should ultimately work in service of local partners and communities.

But a ground-up approach also implies that work must continue beyond the communities themselves—because to guarantee the survival and persistence of these efforts, it is vital that the value of cultural heritage digitization be enshrined in legal mandates, policies, and frameworks.

How International Policies and Frameworks are Providing a Clearer Path Forward

The United Nations has played an important role in creating a framework for digitization. UN Security Council Resolution 2347 from 2017 expressly calls for Member States to improve “cultural heritage’s and properties’ local and national inventory lists, including through digitalized information when possible, and making them easily accessible to relevant authorities and agencies,” as a way to prevent and counter the trafficking of cultural property.

In 2020, UNESCO brought together an international array of experts and practitioners to analyze the policy gaps and potential solutions in digital heritage preservation. In a report summarizing the outcomes of the event, UNESCO’s Deputy Director-General Xing Qu underscored the importance of policy in heritage digitization: “It is critical that we implement appropriate policy interventions, nationally and institutionally. Only in this way will we ensure that natural and man-made risks threatening our documentary heritage are effectively managed.” Building up relevant legal frameworks — whether at the local, national, or international level — can enhance the political will to fund and implement heritage digitization initiatives, and can safeguard their resilience, continuity, and sustainability.

Antiquities Coalition intangible cultural heritage video digitization team partners from the social service organization Yazda, Duhok. Photo © Peter Herdrich.