2023 CALL FOR PAPERS

UPDATE: The extended deadline to submit paper abstracts and workshop presentation proposals is April 1, 2023.
Abstracts submitted between March 16 – April 1 are subject to a $25 late fee payable in the ASOR Portal. This fee may be waived by a session chair for solicited abstracts.

ASOR invites members to submit paper abstracts and workshop presentation proposals for the 2023 hybrid Annual Meeting.

ASOR’s 2023 Annual Meeting will take place November 15–18 at the Hilton Chicago. Instead of holding a separate virtual component at a different time, the meeting in November will be hybrid with both in-person and virtual participation. All sessions (and workshops, when feasible) will be able to include both in-person presentations in Chicago and virtual presentations online via Zoom.

View the list of sessions and workshops being offered before you submit an abstract.

• 2023 List of Approved Sessions & Workshops

Hybrid Format

Virtual attendees will have the ability to view and listen to in-person and virtual speakers in real time. Virtual presenters will speak in real time when presenting; if they have a PowerPoint presentation, that will be projected by the session room’s ASOR facilitator to appear on the screen in the meeting room and online via Zoom (virtual presenters will be able to advance their own slides). All presenters (in-person and virtual) will be asked to send in their PowerPoint file (only slides, not a pre-recorded presentation) by Sunday, November 12^th.  Recorded presentations can be submitted in advance by virtual presenters if there is a concern about internet connectivity during the meeting, but the presenters must make every effort to be online and available to take questions during the session.

Please note that the meeting rooms in Chicago will not be set for a fully two-way hybrid experience, meaning that there will not be a view of the room/audience or synchronous discussion between virtual and in-person attendees. Virtual attendees will need to submit their post-presentation questions via the chat feature in Zoom and the ASOR facilitator will read them to the presenter.

All sessions will be recorded and available online for a limited time after the meeting.

The deadline to submit paper abstracts and/or workshop presentation proposals had been extended from March 15 to April 1, 2023.

If you would like to present your research in poster format, please submit your proposal via the 2023 Call for Posters to open on May 1, 2023. The deadline for poster submissions is August 1, 2023.

General Instructions for Individual Submissions

All paper, workshop, and poster abstracts must be submitted through ASOR’s Online Abstract Management System powered by Oxford Abstracts.

Please read the Code of Conduct for the ASOR Annual Meeting, the Rules for Participation and ASOR’s Policy on Professional Conduct before submitting your abstract.

Important: Please decide before submitting your abstract if, should it be accepted, you will present online via Zoom or at the meeting in Chicago.  There will be a required question on the abstract submission form to indicate your decision.

A note about Workshops (designated by the word workshop in parentheses at the end of the title): Workshops differ from paper sessions – some workshops may be run as panels, round-tables, or offer activity. If presentations are part of the workshop format, the presentation is limited to a maximum of 10 minutes and does not count as an academic paper. Prospective workshop presenters must still submit an abstract during the Call for Papers that will be peer-reviewed and serve as a description of what you plan to contribute to the workshop. You are strongly encouraged to reach out to the workshop chairs before applying if you have any questions about the format.

Abstracts for papers and workshop presentations must be submitted via ASOR’s Online Abstract Submission System by March 15.

Ready to submit your abstract?

You may submit an abstract after completing these two requirements:
1) You have a current ASOR Academic Membership (Graduate, Early Career, Regular, Retired, Sustaining). Join or renew in ASOR’s Portal here.
2) You have registered for the 2023 ASOR Annual Meeting. Register here.

Submit your abstract here: ASOR’s Online Abstract Submission Form

*NOTE: ASOR’s Online Abstract Form is powered by Oxford Abstracts. Please log-in using the e-mail address that should be used for communication about your abstract and program participation. Do not use the “continue with LinkedIn or Google” options as this sometimes results in missed correspondences . If you are new to Oxford Abstracts, please select “create new account” and “continue with email” to set up your free account and submit your abstract.

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Scholarships available: Due to COVID-19, and thanks to ASOR’s generous members, current ASOR members with a need may request a 25%, 50%, or full scholarship for annual meeting registration. E-mail programs@asor.org with requests and a brief explanation prior to registering. Registration scholarships will not be awarded to individuals who have already registered for the meeting. We will strive to meet all requests from members, with a preference towards those who have not received a scholarship in the past two years. We will do our best to meet requests from non-members and past scholarship recipients.

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*Note for Scholars from Jordan: ACOR awards 2 scholarships for participation in ASOR’s Annual Meeting (one in-person/Chicago scholarship, and one virtual only scholarship). There is a place on the abstract submission form to indicate that the presenter is a scholar from Jordan and would like to be considered for an ACOR Travel Scholarship.  Jordanian scholars may postpone the membership and registration requirements until ACOR scholarship decisions are made.

Decision Process

Session chairs will accept papers on the basis of the quality of the abstract and its conformity to the following guidelines regarding content and format. To be considered by session chairs, abstracts also must be submitted by the deadline, and proposers must be current ASOR members and registered for the meeting. Standards for acceptance will be the same for all abstracts submitted.

The abstract will be reviewed by session chairs based on the session/workshops that you select on the submission form. You may select a first-choice session or workshop as well as second-choice option. For further information or questions specifically related to sessions and workshops, we strongly suggest that you email the Chair(s) in advance of the submission deadline.

The ASOR Office will send e-mail proposal decision notifications by May 15. Questions regarding the online submission process or the status of a submission should be emailed to Arlene Press, ASOR’s Director of Meetings and Events.

Content of Abstracts

The content of the abstract should focus on the significance of the material or on proposed solutions to specific problems rather than on a descriptive narrative.

1. The SIGNIFICANCE of the author’s work should be stated explicitly.
2. CONCLUSIONS, as well as the evidence for them, should be presented clearly.
3. The TITLE should be precise and give sufficient information to allow for bibliographic indexing.
4. Bibliographic references should be avoided (if possible) in the abstract and count towards the 250 word limit. PREVIOUS SCHOLARSHIP on the subject may be cited, if particularly relevant as a point of departure for clarifying the advances made in the author’s own work. See below for bibliographic format.
5. It is understood that excavators and others engaged in field research during the summer cannot provide conclusions by the March 15 deadline. Preliminary submission for reports on excavations and surveys, however, is required; submissions should be detailed and specific and should include information on the precise objective of the project and its research design.

Format of Abstracts

1. Abstracts should not exceed 250 words.
2. In the case of multiple authors, please make sure to indicate which author will present (read) the paper at the Annual Meeting when submitting the abstract. Each member may submit only ONE paper for which he/she/they is the reader.
3. Abstract submissions MUST list ALL co-authors in the fields provided on the abstract submission form at the time of submission and by the March 15 deadline.
4. All abstracts should follow the directives of The Chicago Manual of Style (17th edition; Chicago: University of Chicago Press, 2017).
5. If bibliographic references are included, these must follow the BASOR style, updated 23 January 2017, reference 32-33.
6. There is no place for the addition of key words in the abstract submission form. It is recommended not to use key words as part of the 250 word maximum abstract as they are not part of the search or hyperlink features of the online program.

Publication of Abstracts

1. All accepted abstracts for papers, posters, and workshop presentations will be published either online, in print, or both.
2. By submitting an abstract, presenters authorize ASOR to publish that abstract online and/or in print.
3. Presenters should make certain that abstracts are formatted and worded properly upon submission; opportunities for editing abstracts after May 30 may not be feasible.
4. Abstracts may be reviewed and lightly copy-edited for grammar and consistency of style.

All submissions must be made electronically using ASOR’s Online Abstract Management System.